Someone has the document
Which is the latest version of the template? Everyone searches their own folder.
Documents and numbering
The right document in two clicks, letter numbers in order
Regulations, templates and orders in one library, organised by category. Numbers for outgoing letters and orders come from the system — with no duplicates, plus approval and a proof document.
Life without this module
Familiar problems
Numbers get mixed up
The same number was given to two letters, or the numbering log was lost.
Who sees what
A confidential document is open to everyone — or the person who needs it can’t find it.
How it works
In three steps
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Category and access
The document goes into the right section and you set who can see it.
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A number is requested
An employee requests a number for a letter or order type.
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Approval and proof
The responsible person approves it, and the signed copy is attached.
Features
What’s in the module
Nested categories
Section → area → document type.
Visibility rights
For everyone, for managers only or for selected employees.
Letter & order numbering
A separate numbering sequence for each document type.
Signatories
Define who can sign which type of document.
Statements and memos
A register of internal document types.
File lifecycle
A deleted file is kept for the whole recovery period.
Numbers can also be requested from Telegram
An employee requests a number through the Mini App, and the responsible person approves it right there. Everything stays in the log.
- Number request and approval
- Attach a proof document
- Reports by document type
FAQ
Documents and numbering
Can a number be issued twice?
No. The system itself issues numbers in sequence for each document type.
Who can upload documents?
Users with document management rights. Everyone else sees only the documents open to them.
What if a file is deleted by mistake?
It goes to “Deleted items” and can be restored during the recovery period.
Works together with
See how it works for your organisation in 30 minutes
In the demo we show the system on your own structure and answer your questions. No obligation.
- Nothing to install
- We set up your structure together
- We connect the Telegram bot for you